What is Included in a PPM Survey?
A PPM survey typically involves:
- Detailed inspections of fabric, mechanical, electrical, and plumbing (MEP) systems.
- Asset condition assessments and grading.
- Schedule of works — listing when maintenance tasks should be carried out.
- Cost estimates for future maintenance.
- Lifecycle planning — identifying when replacements or upgrades are needed.
Who Needs PPM Surveys?
PPM surveys are relevant to anyone responsible for property or asset management. This includes:
| Sector | Examples |
| Commercial | Office buildings, shopping centres, warehouses |
| Residential | Housing associations, landlords, estate managers |
| Public Sector | Schools, hospitals, councils, government facilities |
| Industrial | Factories, data centres, utilities |
| Facilities Management Companies | Maintaining multiple buildings or estates |
Why Are PPM Surveys Important?
1. Risk Reduction:
- Identify potential issues (e.g., failing HVAC, leaks, electrical faults) before they become emergencies.
2. Cost Efficiency:
- Planned maintenance is significantly cheaper than emergency repairs or full replacements.
3. Compliance & Safety:
- Ensures legal compliance with building regulations, fire safety, electrical safety, etc.
4. Asset Protection:
- Helps extend the life of building components and systems.
5. Budget Planning:
- Allows accurate forecasting of maintenance costs over time.
6. Operational Continuity:
- Prevents downtime in critical environments (e.g., hospitals, data centres).
Examples of What PPM May Cover:
- Roof condition and potential water ingress
- Fire doors, alarms, and emergency lighting checks
- HVAC system efficiency and filter replacements
- Lift and escalator servicing
- Plumbing system inspections for leaks or corrosion
- Electrical safety and PAT testing
